Support for Groups…

Developing & Running an Organisation…

Do you want to make a real difference within your local community?

If you have a new idea or are an established group, Neath Port Talbot CVS can help.

Whether you need advice on legal structures and governing documents, trustees rights and responsibilities, project development,
applying for funding, financial management systems, HR and good employment practice,  events and community consultation,
training and much more our Development Team can help.

Contact our team on 01639 631246 or email info@nptcvs.org.uk

Getting StartedRunning your OrganisationWorking with OthersVolunteersTrustees & GovernanceEmploying & Managing PeopleFinding & Getting MoneyManaging MoneyAssetsCampaigning & InfluencingClimate ChangeGwybodaeth Gymraeg

Getting Started…

There are a number of ways that Neath Port Talbot CVS can support the running of your organisation, including support with Developing your organisation, publicity and social enterprise. The advice below on getting started is from WCVA – if you would like further advice, contact our team on 01639 631246 or email info@nptcvs.org.uk

Working with Others…

The advice below on working with others is from WCVA – if you would like further advice, contact our team on 01639 631246 or email info@nptcvs.org.uk

Trustees & Governance…

The advice below on Trustees and Governance is from WCVA – if you would like further advice, contact our team on 01639 631246 or email info@nptcvs.org.uk

Click here to find the Charity Commissions key questions every trustee should ask.

Trustees Week…

Trustees’ Week celebrates the work of thousands of local charity trustees who give their time for free to help charities run more effectively. Trustee boards are better when they are made up of people with different skills and backgrounds so we want to encourage more local people to give their time, and for charities to look throughout their communities for diverse local talent.

Trustees’ Week runs during November. To learn more about Trustees’ Week and trusteeship, visit www.trusteesweek.org.uk and follow @trusteesweek on twitter. The website includes case studies, recruitment resources, details of local events being held during Trustees’ Week and links to trustee matching services for those who want to become a trustee.

Please see the following links:

What We Offer Trustees…

Governance health check

We can help you with a governance health check for trustee boards to ensure your board is well governed and so that it can demonstrate their good governance to funders, beneficiaries and stakeholders.

Faith and hope don’t run charities (trustees do)

That’s the title of WCVA’s popular online publication written specifically for trustees, offering practical guidance to help boards deal with their management responsibilities, including strategic planning, being accountable for the development of the organisation, managing people and finances, and making decisions in the interest of the voluntary organisation.

The latest news

We keep trustees up to date with the latest news via our website, and also in our newsletter for our members. Sign up to become a member of Neath Port Talbot CVS to receive the newsletter and other benefits that come with being a member.

Information

Take a look at WCVA’s trustee and governance section of their website?  It covers a wide range of trustee-related subjects to help you with good practice for the governance of your organisation.

What is a Trustee?

Trustees lead their charity and decide how it is run.  Trustees are in charge and offer leadership with overall control of their charity; responsible for making sure the charity is doing what it set out to. Trustees have usually volunteered their time and skills for free due to their genuine passion for their chosen charity.

Please note that Trustees can also be known as; governors, committee members, directors and board members.

What do Trustees do?

  • Volunteer their time and skills.
  • Work together to make vital decisions about the way the charity is run.
  • Ensure that the charity has the money it needs and spends it sensibly on what it is raised for.
  • Follows the law (including preparing reports and accounts to send to the Charity Commission)
  • Doesn’t break the rules in its governing document (its constitution trust deed or articles)

Depending on the size of the charity, Trustees may either take on all or most of the work in running the charity or delegate the day-to-day operations to the staff and senior management.

Why become a Trustee?

Being a Trustee is a rewarding and enjoyable way to be involved in a community or cause that you are passionate about.

  • You are at the centre of the action.
  • You can make real decisions that will make a real impact on people’s lives.
  • Help achieve the charity of your choice’s aims with your skills, support and experience.
  • Learn and develop new skills.
  • Meet new people from all walks of life.
  • Change your community for the better.
  • Become more employable or build your CV.
  • Gain experience of strategy and management or find out more about the not-for-profit sector before making a career move.

Who can become a Trustee?

Simply put, most people over the age of 18 from all walks of life can become a Trustee.  Trustees should have different skills, backgrounds and experience that together give a rounded board.

If you are a trustee and would like more information on what your legal responsibilities are or would like to find out more on how to become a trustee please contact us on 01639 631246. Neath Port Talbot CVS offers a wide range of bespoke courses that can be tailored to meet the needs of your organisation, these include Roles and Responsibilities of Charity Trustees, Accounting basics, Managing Risk, business and Strategic Planning.

Kate’s Trustee Story

Kate Miles, past chair of Wales Young Farmers’ Clubs and current trustee, tells us about her experiences of being a trustee.

‘I fell into becoming a trustee for the organisations I volunteer with by accident. I wanted to influence how things were run so I started attending meetings and inputting into what we did. This has been so rewarding – seeing projects I helped set up coming to fruition & seeing our members take the opportunities they have. I’m sure that the skills and experience I’ve gained as a trustee have helped me get jobs & to progress in my career. Sometimes it’s a challenge to balance my work with my voluntary roles & it can be tough to make certain decisions about the organisation, but the positives of being a trustee far outweigh the negatives. More people should do it – making a difference is rewarding!

If you would like further information on what is involved in being a trustee along with more information on the trustee opportunities, please contact Neath Port Talbot CVS on 01639 631246.

Useful Websites:

Trustee Week  

Charity Commission 

Reach – Trustee Works

Young trustees: what can they offer to your board?

Is your organisation looking for trustees?  Are they registered with our volunteer centre?

Give one of our friendly Volunteer Centre Staff a call on 01639 631246

Assets…

The advice below on assets is from WCVA – if you would like further advice, contact our team on 01639 631246 or email info@nptcvs.org.uk

Gwybodaeth Gymraeg…

Dechrau

Rheoli eich sefydliad

Gweithio gydag eraill

Gwirfoddolwyr

Ymddiriedolwyr a Llywodraethu

Cyflogu a rheoli pobol

Dod o hyd i arian a’i gael

Rheoli arain

Asedau

Hyrwyddo a marchnata

Ymgyrchu a dylanwadu

Newid hinsawdd

Social Enterprise…

Research carried out by the Welsh Government illustrates that there are approximately 3,000 organisations carrying out social enterprise
activity in Wales with a combined turnover of £2.2 billion. They account for around 50,000 full and part-time jobs and over
100,000 volunteering opportunities across Wales.

Social Enterprises are dynamic businesses founded for a social and/or environmental purpose, reinvesting profit into the organisation or community
in order to make a difference to the communities within which they operate.

Social enterprises come in many shapes and sizes from large national and international businesses, such as The Big Issue and John Lewis,
to small community-based enterprises and charities.

For more information, please contact 01639 631246 or email info@nptcvs.org.uk

Publicity & Support Services…

PublicityPromotion & MarketingSupport ServicesRoom Hire & Service Charges

Publicity…

Neath Port Talbot CVS can provide support in promoting and marketing your group or activities through:

We can help you produce effective flyers and marketing materials and give advice on how to promote your activities in the most successful way. We can also help you raise your profile with relevant partners and stakeholders.

Support Services…

Neath Port Talbot CVS can offer a range of support services to the sector which include assistance around HR and Personnel issues and mediation and dispute resolution.

Experienced staff can give guidance and support on developing policies and procedures, good practice and its implementation and can help  where professional or legal services are required.

Neath Port Talbot CVS also offers a range of practical services to the Third Sector in Neath Port Talbot including Room/Equipment Hire and administration.

Room, Equipment Hire and Administration…

Neath Port Talbot CVS offers a range of practical services to your group including:

  • Photocopying
  • Laminating
  • Binding
  • Typing
  • Scanning

A range of equipment is available for short term loan including:

  • Flipchart stands
  • Display boards
  • Powerpoint projectors
  • Projector screen
  • Induction loop
  • PA system with roving microphone
  • Qwizdom handsets

We have a fully accessible conference room and meeting room facilities which are available to hire at competitive rates. Become a member of Neath Port Talbot CVS and you will benefit from reduced rates.

For further information please contact Neath Port Talbot CVS on 01639 631246 or e-mail us at info@nptcvs.org.uk

Room Hire & Service Charges…

Room Hire Charges

Third Sector Organisations – No/Limited Funding

Conference Room                                                      Members            Non  Members       

½ day (up to 3.5 hours) Weekday                                        £11                      £18.50

Full day, evenings or weekends                                           £22                      £30

Ty Margaret Thorne Meeting Room

½ day (up to 3.5 hours) weekday                                         £10                      £16.50

Full day, evenings or weekends                                           £15                      £22

Ty Margaret Thorne Meeting Rooms

Combined (Divider Open)

½ day (up to 3.5 hours) weekday                                         £15                      £20

Full day, evenings or weekends                                           £18                      £26

Third Sector Organisations – Income over £40,000

Conference Room                                                               

½ day (up to 3.5 hours) Weekday                                        £22                      £30

Full day, evenings or weekends                                           £38.50                 £48

Ty Margaret Thorne Meeting Room                         Members            Non  Members         

½ day (up to 3.5 hours) weekday                                         £14                      £16

Full day, evenings or weekends                                           £20                      £25

Ty Margaret Thorne Meeting Rooms

Combined (Divider Open)

½ day (up to 3.5 hours) weekday                                         £16                      £18

Full day, evenings or weekends                                           £25                      £28

Public/Statutory Organisations                                             

Conference Room

½ day (up to 3.5 hours) weekday                                                   £36

Full day, evenings or weekends                                                     £60

Ty Margaret Thorne Meeting Room

½ day (up to 3.5 hours) weekday                                                   £21.50

Full day, evenings or weekends                                                     £30

Ty Margaret Thorne Meeting Rooms

Combined (Divider Open)

½ day  (up to 3.5 hours) weekday                                                  £26

Full day, evenings or weekends                                                     £36

Equipment Loan on CVS Premises

Third Sector CVS Members                                      £2.50 per item

£10   Quizdom*

Third Sector Non CVS Members

Public/Statutory Organisations                                                    £3 per item

£12 Quizdom*

*Quizdom may require advance instruction and preparation – please ring Neath Port Talbot CVS for more information

Refreshments

Tea/Fruit Tea/Coffee

Third Sector CVS Members                                                                 

Non Members, Public/Statutory

Organisations

½ day booking                                                              £1.50 per head

(inc. 1 cup on arrival + 1 cup mid morning)

Full day booking                                                           £2.50 per head

(inc. 1 cup on arrival, 1 cup mid morning + 1 cup mid afternoon)

Practical Service Charges…

New Developments
NPTCVS offers development services to any new project free of charge, organisations are asked to become CVS members when they are established.

Representation
All organisations are welcome to attend local forums and consultation conferences, but are then strongly encouraged to become members of CVS.
Training
Charges for training courses vary depending on the duration and subject of the training. Charges are currently £30 (subject to review)

Volunteering
The Volunteer Bureau service is free to members. The service is available to non members who are encouraged to join NPTCVS.

Information and Advice, Information bulletin

Members Non- members
Copy Sent Yes- Free No
Item
Included
Yes- Priority Yes- if space
Flyer enclosed Postage and photocopying costs, if needed. £5 + postage and photocopy costs if needed

Reference Library
Reference library is available for all organisations to use on-site, members have the added benefit of being able to borrow items free of charge. £10 for non members.

Grantfinder/ Funderfinder database
Funding database services are free to members, and charged at £10 for non-members.

Practical Services
Secretarial Support

B+W Photocopying: Members Non-members
A4 white paper 5p 10p
A4 colour paper 6p 12p
A3 white paper 7p 14p
A3 colour paper 10p 20p
A4 white card 7p 14p
A4 colour card 9p 18p
Extra for double sided 2p 4p
A4 Acetate 30p 60p
Use of other Admin.
Services:
Members Non- members
Typing £1/page £2/page
Fax- to send BT rates £1
Fax- to receive 5p/page 10p/page
Laminating A4 50p £1
Comb Bind (6mm) 20p 40p
Long arm stapling Free 1p/staple
Guillotining 1p/sheet
Shredding 1p/sheet
Colour printing (36Odpi) 25p/page 50p/page
Col. Printing (l44Odpi) 50p/page £1/page
Computer scanning Free 25p/scan

Equipment Loan

Items Available Members Non-members
OHP/Screen Members- Free with

£10 deposit

Not available
Flip Chart Stands
Display Boards
Electrical Equipment

Publicity Services

Members Non-members
Photography Travel expenses@ 35p/mile £5/A4 sheet+ any printing costs Not available
Desk Top Publishing £5/A4 sheet + any printing costs Not available
Leaflet/poster display Yes – with priority Yes – if space

Workshops and seminars
All organisations are welcome to attend information workshops and seminars, but are strongly encouraged to become members of CVS.

Specialist advice
Advice is available to all organisations free of charge. Supporting guidebooks are available free to members, and charged at £1 to others.

All charges are currently under review.

Training…

Neath Port Talbot CVS provides informal and formal learning opportunities designed to enhance the skills, knowledge and confidence of individuals, voluntary organisations, community groups and volunteers. Courses cover a broad range of topics including fundraising, employment law, strategic management, basic food hygiene and first aid.

Training for GroupsTraining at NPTCVS 2017Adult Community Learning Courses 2016-17Communities CymruVolunteer Managers Peer Support GroupCould you offer a Community Work Placement?Training for Childcare Providers

Training for Groups…

Neath Port Talbot CVS provides informal and formal learning opportunities to enhance the skills, knowledge and confidence of individuals, voluntary organisations, community groups and volunteers. Specifically we aim to:

  • Encourage and promote good practice in volunteering through learning
  • Provide learning opportunities that are appropriate to the needs of groups and individuals in the voluntary sector
  • Promote good quality, affordable, accessible training and learning opportunities for all
  • Work in partnership with other sectors whilst maintaining our independence
  • Provide a range of non-accredited courses and accredited learning opportunities

Training at Neath Port Talbot CVS 2017…

The Neath Port Talbot CVS Core Training Programme is currently being arranged.  It will shortly be available giving voluntary and community groups the opportunity to learn about:

  • Volunteering:  Getting the Best from Volunteers
  • Deafblind Awareness
  • Running Your Organisation Effectively
  • Emergency First Aid in the Workplace
  • Mental Health First Aid
  • Introduction to Food Hygiene Level 2
  • Health and Safety in the Workplace Level 2
  • Risk Management
Dates and further details about each course will be available soon.
For further information please contact Neath Port Talbot CVS on 01639 631246 or info@nptcvs.org.uk

* Bursaries are available for those groups and organisations with limited training funds. Fees for non-third sector organisations will vary considerably. Please contact us for more details.

Adult Community Learning Courses 2016-17…

Please click here to view prospectus.

Courses for Communities Cymru…

Please also see the programme of courses offered through Courses for Communities Cymru at the following website: www.coursesforcommunitiescymru.org.uk.

If you are unable to find a course that meets your needs, please contact us and we will do our best to provide or arrange a course that is suitable.

Volunteer Managers Peer Support Group…

Neath Port Talbot CVS facilitate a Volunteer Managers Peer Support Group that meets quarterly. They provide a good opportunity for networking and information from a range of guest speakers. If you work with volunteers and are interested in attending these meetings please contact Sue Ireson at the Volunteer Centre on 01639 631387 or SueI@nptcvs.org.uk

Could you offer a Community Work Placement?

The Community Work Placements programme is designed for those claimants on Jobseekers Allowance whose key barrier to work is a lack of work experience and offers them a significant period of full-time activity. All participants on the programme have been unemployed for more than 3 years.

For all placements there must be a community benefit and not a private gain. Consequently, placements can only be with a third sector or public sector organisation. Whitehead Ross Education & Consulting Ltd (WREC Ltd) currently have individuals on placements doing administration, marketing, gardening and horticulture, and furniture restoration to name a few.

The project involves supporting each individual through 6 months on a work placement to provide the opportunity for them to develop their skills, to add significant experience to their C.V. and to demonstrate their capabilities to employers.

WREC Ltd looking for a diverse range of placement opportunities, providing roles and tasks similar to those that an individual might experience in a normal working environment. WREC Ltd seek to match individuals with placements that are in a similar area to their longer-term career goals.

Why should you get involved?

  •  Help an unemployed person to gain new experience.
  • 26 week placement for 30 working hours per week
  • No financial cost to the placement provider: the individual will continue to receive their Jobseekers Allowance.
  • They reimburse travel expenses directly to the participant to assist them in getting to their placement.
  • Minimal administration for the placement provider with a signed weekly timesheet.
  • Capacity building for your organisation with an individual supporting your projects for 30 hours per week for 6 months.

If you would like to find out more please contact Brianne on 07824 099330 or e-mail brianne.thomas@wrecltd.co.uk

Training for Childcare Providers…

For further information about courses aimed at Childcare providers please contact Nicola Hire at the Early Years Childcare Unit on 01639 873018